Privacy Policy
Your privacy is important to us. This policy explains how we handle your information when you use VividGamer.
Table of Contents
- 1. Information We Collect
- 2. How We Use Your Information
- 3. Information Sharing and Disclosure
- 4. Data Security
- 5. Your Rights and Choices
- 6. Cookies and Tracking Technologies
- 7. Third-Party Services
- 8. Data Retention
- 9. International Data Transfers
- 10. Children's Privacy
- 11. Changes to This Policy
- 12. Contact Us
1. Information We Collect
1.1 Information You Provide Directly
Contact Forms
When you contact us through our contact form, we collect:
- Your name
- Email address
- Subject line
- Message content
- Inquiry type (optional)
Tool Usage Data
When you use our gaming tools, we may process:
- Gaming performance metrics you input
- Hardware specifications you enter
- Calculated results and recommendations
- Tool preferences and settings
Important: Tool calculations are processed locally and are not stored on our servers.
1.2 Information We Collect Automatically
đ Website Usage Information
- Pages visited and time spent on pages
- Referring website or search terms
- Browser type and version
- Operating system
- Device type (desktop, mobile, tablet)
- Screen resolution
- General geographic location (country/region)
đ Technical Information
- IP address (anonymized)
- Log files and server data
- Error reports and crash data
- Performance metrics
1.3 Information We Do NOT Collect
We want to be transparent about what we don't collect:
- â Personal gaming accounts or passwords
- â Financial information or payment details
- â Detailed gaming session recordings
- â Personal conversations or chat logs
- â Precise location data (GPS coordinates)
- â Biometric data
- â Data from other websites you visit
2. How We Use Your Information
đ ī¸ Tool Functionality
Legal Basis: Legitimate Interest
- Process your tool inputs to provide calculations and recommendations
- Generate personalized gaming optimization suggestions
- Improve tool accuracy and performance
đ§ Communication
Legal Basis: Consent / Legitimate Interest
- Respond to your contact form submissions
- Provide customer support
- Send important updates about our services (if you opt-in)
đ Website Improvement
Legal Basis: Legitimate Interest
- Analyze website usage patterns to improve user experience
- Identify and fix technical issues
- Optimize page loading speeds and performance
- Understand which tools are most valuable to users
đ Security and Legal Compliance
Legal Basis: Legal Obligation / Legitimate Interest
- Protect against fraud, abuse, and security threats
- Comply with applicable laws and regulations
- Enforce our terms of service
- Respond to legal requests from authorities
3. Information Sharing and Disclosure
4. Data Security
We implement appropriate technical and organizational measures to protect your personal information:
đ Technical Safeguards
- SSL/TLS encryption for data transmission
- Secure server infrastructure
- Regular security updates and patches
- Access controls and authentication
- Automated security monitoring
đĄī¸ Organizational Safeguards
- Limited access to personal data
- Employee training on data protection
- Regular security audits and assessments
- Incident response procedures
- Data breach notification protocols
Important: While we implement strong security measures, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but continuously work to improve our protections.
5. Your Rights and Choices
Depending on your location, you may have the following rights regarding your personal information:
đī¸ Right to Access
Request information about what personal data we have about you and how we use it.
âī¸ Right to Rectification
Request correction of inaccurate or incomplete personal information.
đī¸ Right to Erasure
Request deletion of your personal information in certain circumstances.
â¸ī¸ Right to Restrict Processing
Request limitation of how we process your personal information.
đ¤ Right to Data Portability
Request a copy of your personal information in a structured, machine-readable format.
đĢ Right to Object
Object to our processing of your personal information in certain circumstances.
How to Exercise Your Rights
To exercise any of these rights, please contact us using the information in the "Contact Us" section. We will respond to your request within 30 days.
Identity Verification: To protect your privacy, we may need to verify your identity before processing certain requests.
7. Third-Party Services
Our website may use the following third-party services:
đ Google Analytics
Purpose: Website traffic analysis and user behavior insights
Data Collected: Anonymized usage statistics, page views, session duration
Privacy: IP addresses are anonymized, no personally identifiable information is shared
Opt-out: Google Analytics Opt-out Browser Add-on
Policy: Google Privacy Policy
đ Content Delivery Network (CDN)
Purpose: Faster content delivery and improved website performance
Data Collected: Basic technical information for content delivery
Privacy: No personal information is shared with CDN providers
đ External Links
Our website may contain links to external websites. We are not responsible for the privacy practices of these external sites. We encourage you to read their privacy policies.
8. Data Retention
We retain personal information only as long as necessary for the purposes outlined in this policy:
đ§ Contact Form Submissions
Retention Period: 3 years from last contact
Purpose: Maintain communication history for support purposes
đ Website Analytics Data
Retention Period: 26 months (Google Analytics default)
Purpose: Long-term trend analysis and website improvement
đ Security Logs
Retention Period: 12 months
Purpose: Security monitoring and incident investigation
đ ī¸ Tool Usage Data
Retention Period: Not stored (processed locally)
Purpose: Real-time calculations only
Automatic Deletion
Data is automatically deleted when:
- Retention periods expire
- You request deletion (and it's legally permissible)
- The data is no longer necessary for its original purpose
- You withdraw consent (where applicable)
9. International Data Transfers
Our website and services may involve the transfer of your information to countries outside your jurisdiction. When we transfer data internationally, we ensure appropriate safeguards are in place:
đĄī¸ Transfer Safeguards
- Adequacy Decisions: Transfers to countries with adequate data protection laws
- Standard Contractual Clauses: EU-approved contracts for data protection
- Certification Schemes: Privacy Shield successors and similar frameworks
- Binding Corporate Rules: Internal company policies for data protection
Current Data Processing Locations
- Website Hosting: United States (adequate protection measures in place)
- Analytics: Google Analytics (global infrastructure with appropriate safeguards)
- Email Services: Various locations (all with adequate protection)
10. Children's Privacy
đ§ Age Restrictions
Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.
Parental Notice
If you are a parent or guardian and believe your child under 13 has provided us with personal information, please contact us immediately. We will take steps to remove such information from our systems.
Teen Users (13-17)
For users between 13-17 years old:
- We encourage parental involvement in online activities
- We recommend reviewing this privacy policy with a parent or guardian
- Parents can contact us to request access to or deletion of their teen's information
11. Changes to This Privacy Policy
đ Policy Updates
We may update this privacy policy from time to time to reflect changes in our practices or applicable laws. When we make changes:
- Notice: We will post the updated policy on this page
- Effective Date: Changes take effect on the date specified in the updated policy
- Material Changes: For significant changes, we may provide additional notice through email or website announcements
- Continued Use: Your continued use of our services after changes take effect constitutes acceptance of the updated policy
Version History
- Version 1.0 - November 14, 2025 - Initial policy
12. Contact Us
If you have any questions, concerns, or requests regarding this privacy policy or our data practices, please contact us:
đ Contact Form
Use our contact form and select "Privacy Inquiry" as the inquiry type.
đ Mailing Address
VividGamer Privacy Department
[Your Business Address]
[City, State, ZIP Code]
[Country]
âąī¸ Response Time
We aim to respond to all privacy-related inquiries within 30 days. For urgent matters, please indicate this in your communication.
đī¸ Regulatory Contacts
If you are not satisfied with our response to your privacy concerns, you may have the right to lodge a complaint with your local data protection authority.
- EU residents: European Data Protection Authorities
- UK residents: Information Commissioner's Office (ICO)
- California residents: California Attorney General